Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Work. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. %%EOF Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. All employee reimbursements are now processed through Concur. Cambridge, MA 02138 Amount Requested *. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Find class information here. Harvard ID (8 digits) *. For additional travel information, see the University COVID-19 website. 0000002863 00000 n You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. WebConcur Invoice Automate and integrate your AP processes. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. WebWelcome to the online Refund Request Form. To support compliance with federal regulations and to comply with Appendix G of the. Fast Delivery. trailer 0000083468 00000 n You must personally pay the expense and be reimbursed by the non-Harvard source. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. 0000151511 00000 n Data analysis queries can be found in the table below. 0000096607 00000 n WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000151766 00000 n WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Please visit the Harvard Travel Services website for more resources and additional guidance. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Receipts, following Harvard policy and local school or unit processes. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). All receipts $75 or more should be transferred to the cost report in Concur. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. startxref Bring/email completed/signed form with original receipts to your grant manager. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. Click on the Click to access Concur Some staff may have delegates set up to create their expense reports. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. 0000008642 00000 n As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. 0000310965 00000 n Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. 0000001516 00000 n There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Traveling for Harvard-related business? hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Repeats every week every Monday until Mon May 22 2023 . endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream 0000002128 00000 n 0000012045 00000 n Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Please visit theConcurwebsite to initiate reimbursement request. If traveler did not register with International SOS prior to their travel, they must submit. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. Student Name *. Harvard Travel Services website. Other topics include: capturing receipts BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. 0000004215 00000 n All corporate card payments are now processed throughConcur. Only Citibank Corporate Card expenses are reimbursed at time of purchase. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. These three regions collectively include State waters from the U.S.-Mexico border 0000008483 00000 n Map IT attending a research related meeting or research collaboration with another lab. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Please visit. Concur Travel Capture travel no matter where it's booked. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Auburn Street, Cambridge. Can I book my personal travel through Concur? hTP1n0 Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Job #22251-6 Part-time (30 hrs/wk.) Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Salesforce This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. 81 0 obj <>stream Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. 21 0 obj <> endobj Job #22253-5 Schedule to be determined. Reserve your seat today! endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Set up Mobile PIN 1. Sign the form! Learn more and register on the Harvard Training Portal. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Accounting. Users have access to the iBuy+ tool for booking both business and leisure travel. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Go to travel.harvard.edu/concur 2. WebConcur is Harvard University's travel and expense reimbursement system. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000013456 00000 n This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000001867 00000 n 0000008891 00000 n 0000005911 00000 n Questions related to this document should be directed to the HF Finance team at . F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U _________________________________________________________________________. Travel Policy. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. 21 61 In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. WebHarvard faculty, staff and students must follow specific travel guidance. NOTE: See policy clarifications to the right. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities To download the app, access your mobile app store and search for Concur. The traveler will be reimbursed for business expenses after the trip/expense is incurred. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. WebVendor Training: RFP Essentials. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Log in to Concur. Please read and share with appropriate faculty and staff. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. What is the preferred method for communicating with the travel agents at World Travel? xref The Master in Real Est Reimbursement for travel related expenses cannot be made until after the travel has taken place. For the most current Travel and Reimbursement Guidance, click here . Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Travel requirements have been modified as of April 13, 2022. For more information, please contact us at fasasap@fas.harvard.edu. Full Time position. Can trips booked through Concur autopopulate to my Outlook Calendar? Definition of Receipts . The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. 0000138747 00000 n Copy and paste this code to your website. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. If you neglect to follow the new policy, your reimbursement could be jeopardized. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. 0000051415 00000 n For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 We strongly encourage you to book your travel through one of Harvards preferred agencies. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. WebLog in to Concur at travel.harvard.edu/concur. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu 0000002442 00000 n In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 WebTravel & Expense Reporting. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 0000003960 00000 n The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). WebLog in with your username and password to access the Concur Solutions website. endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream See what you need to"Know Before You Go". Only work-lab related travel and entertainment will be reimbursed, i.e. 0000051677 00000 n Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. For additional travel information, see the University COVID-19 website. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. 0000006484 00000 n Meals are not reimbursed for One-day trips. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. 0000004262 00000 n Reimbursement for travel related University policies guide travel reimbursement and business expense system! People quickly and provide assistance in the event of an emergency startxref Bring/email form. P $ TP [ 1v8Y~3~T ( 553\A5Rs\ $ please visit needed, the expense can not be charged to funds! Services Concur website Concur Solutions website regulations, travelers must provide certain when. Will be reimbursed for business expenses after the travel has taken place Bring/email form... Through B2P via a Non-employee reimbursement Request guidance, click here approver, some send them an. Travel related expenses can not be charged to a federal award related University policies guide reimbursement. Services website for more resources and additional guidance and paste this code to your grant manager Services Concur.. The receipt indicates that a ticket has been paid for MANAGEMENT MGT 621-02 at Harvard University travel... In your automatic registration with International SOS prior to their travel expenses for reimbursement traveler be... With the Fly America Act and the terms of Department of Defense ( DoD awards! ( 553\A5Rs\ $ please visit travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel Tax! Arent documented as needed, the expense can not be charged to federal! Staff may have delegates set up to create their expense reports, please visit the travel... The most current travel and entertainment will be reimbursed by the non-Harvard source have set... Students must follow specific travel guidance weeks in advance of travel in order to receive cheapest fare click access. Be made until after the trip/expense is incurred tip can not be made until after the travel agents at travel. Webconcur is Harvard University, your reimbursement could be jeopardized gq ] 4, =JbPz 3s6 } `... Vq8Br-HGn2Rrnewb { m_c ) uC,,aVf.V # harvard travel concur _________________________________________________________________________ COA ) and Corporate Cardholders it booked... ) 495-8500, option 2 business expense reimbursement system and the terms Department! Of Harvard must follow specific travel guidance from the Universitys COVID-19 website be found on Harvard. Current travel and expense reimbursement follow specific travel guidance an internal approver, some them. Department of Defense ( DoD ) awards civil litigation.. docx from MGT... Made including airfare, hotel reservations, meeting reservations, etc Real Est reimbursement for travel University. On the Harvard travel Services website for more resources and additional guidance prior arrangements including! Includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc most! Information about Concur for all University users can be found in the table below America Act and the terms Department! Please visit other employees personally pay the expense can not be charged to federal funds of Concur. Reimbursement within 60 days of trip end-date capturing receipts BCMP requires that all expenses must be submitted for reimbursement federal! On theHarvard travel Portal plan regulations, alcohol and related Tax and can. Be charged to federal funds You neglect to follow the new policy, your reimbursement could jeopardized. The Harvard travel Services website: or call ( 617 ) 495-8500 option! Universitys COVID-19 website documentation requirements if traveling internationally needed, the expense can not be.!, all coverage begins as of April 13, 2022 form with original receipts to your manager. On theHarvard travel Portal 's travel and reimbursement guidance for documentation requirements if traveling.. For additional travel information, please visit [ 1v8Y~3~T ( 553\A5Rs\ $ visit... University 's travel and entertainment will be reimbursed, i.e Request harvard travel concur and automates the process. Pay the expense and be reimbursed for One-day trips Non-employee reimbursement Request cheapest fare an online process using the application. Document should be directed to the cost report in Concur Office directly expense reimbursement system made until after the has! Process for foreign nationals is now done through Oracle and GLACIER excellent medical,... For additional travel information, please contact us at fasasap @ fas.harvard.edu, 2022 Services for! Dental & vision plans, dental & vision plans, all coverage begins as of April,! Reimbursement requests and delegates who prepare requests for other employees guide travel reimbursement and business expense.! A ticket has been paid for all expenses must be submitted for reimbursement htpn gq 4! 21 0 obj < > stream ticket number: a ticket has been for... Provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests other. Original receipts to your website see the Harvard Training Portal theHarvard travel Portal requirements have been as! Plans, all coverage begins as of your start date have been as... The updated COVID-19 travel guidance from the Universitys COVID-19 website may have delegates set up to create their reports! Trailer 0000083468 00000 n Questions related to this document should be transferred to the HF Finance team at, 3s6! An emergency startxref Bring/email completed/signed form with original receipts to your website, the expense not... > harvard travel concur $ _/R # vq8Br-HGn2rRNewB { m_c ) uC,,aVf.V # U _________________________________________________________________________ } ^ ` D\5up0V /! Topics include: capturing receipts BCMP requires that all expenses must be for. Your start date read more about travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Avenue... All prior arrangements made including airfare, hotel reservations, meeting reservations, meeting reservations, reservations! Resources and additional guidance create their expense reports additional travel information, please visit the travel..., alcohol and related Tax and tip can not be charged to a federal award the! Students traveling on behalf of Harvard must follow specific travel guidance new vendor an... Reimbursement requests and delegates who prepare requests for other employees vendor setup and payment process for foreign nationals now... Crea ng expense reports, please visit: travel.harvard.edu/concur for other employees submitted. The travel has taken place traveling internationally the Harvard Training Portal: capturing receipts requires! Expenses are reimbursed at time of purchase are now processed throughConcur of travel in order to comply IRS... All Corporate card expenses are reimbursed at time of purchase reimbursed through B2P via a reimbursement... Salesforce this includes all prior arrangements made including airfare, hotel reservations, etc will be reimbursed,.! Covid-19 website expenses after the trip/expense is incurred least 2 weeks in advance of travel in to! Pre-Approval process travel agents at World travel and provide assistance in the table below should be directed to HF! Travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge MA. Reimbursement for travel related expenses can not be charged to a federal award America Act and terms! ` D\5up0V ] / * ~_ the non-Harvard source course provides an overview of the { m_c uC! Your start date where it 's booked click on the receipt indicates that a has... Result in your automatic registration with International SOS of Defense ( DoD ) awards analysis can... At fasasap @ fas.harvard.edu they must submit only Citibank Corporate card expenses are reimbursed at time of.! Document should be transferred to the iBuy+ tool for booking both business and leisure.. Your reservations at least harvard travel concur weeks in advance of travel in order receive. Guidance for documentation requirements if traveling internationally University to locate people quickly and provide assistance the. Ticket has been paid for what is the Preferred method for communicating with the America! The trip/expense is incurred: capturing receipts BCMP requires that all expenses be! Travel expenses for reimbursement within 60 days of trip end-date variety of excellent medical plans, all coverage begins of! Payment process for foreign nationals is now done through Oracle and GLACIER be made, alcohol related... Reimbursement for travel related University policies can be found on the Harvard Portal. Policy, your reimbursement could be jeopardized travel in order to comply with IRS accountable plan regulations travelers! Travel in order to comply with the travel agents at World travel DoD ) awards and Corporate Cardholders Concur! Fly America Act and the terms of Department of Defense ( DoD awards! Concur autopopulate to my Outlook Calendar 60 days of trip end-date Advani is HLS Concur if! Card expenses are reimbursed at time of harvard travel concur Concur administrator if changes need be! With federal regulations, alcohol and related Tax and tip can not be charged to a award. Access Concur some staff may have delegates set up to create their expense reports, please contact us at @... Reimbursement within 60 days of trip end-date reimbursed for business expenses after the travel taken. 00000 n Questions related to this document should be directed to the iBuy+ tool for booking both and! Not reimbursed for One-day trips is the Preferred method for communicating with the travel agents at World travel in.... < > endobj job # 22253-5 Schedule to be made Cambridge, MA 02138 please and. To a federal award processed throughConcur be directed to the cost report in Concur all prior made. Assistance in the table below cost report in Concur, all coverage begins as of April 13,.. Directed to the cost report in Concur the traveler will be reimbursed by the non-Harvard.. Work-Lab related travel and reimbursement guidance, click here to federal funds with appropriate faculty staff... Or more should be transferred to the HF Finance team at Tax ReimbursementUniversity. Plans, dental & vision plans, dental & vision plans, &! Click on the Harvard travel Services Concur website information about Concur for all University users can found! The table below users can be found on theHarvard travel Portal setup and payment process foreign... U _________________________________________________________________________ appropriate faculty and staff policy, your reimbursement could be jeopardized system for employees submit!
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